Solairus Aviation transforms hiring with a high-powered ATS in record time

At a glance

Solairus Aviation, one of the largest private aircraft management companies in the US, faced an unexpected talent acquisition challenge when Oracle announced the sunset of Taleo, their legacy Applicant Tracking System (ATS). Although they had less than five months to select and transition to a new ATS, Solairus saw this as an opportunity to modernize their TA infrastructure and elevate their hiring experience.

Given their need for a solution that could scale with precision and speed, Solairus selected iCIMS as their new ATS platform. AMS was chosen as the iCIMS implementation partner, responsible for guiding the Solairus team through system configuration, data migration, driving user adoption, and optimizing operations post-launch.

 

Key outcomes included:

• Going live with a fully operational ATS ahead of schedule in five weeks
• Migrated two years of interview notes and candidate data from legacy ATS
• 11,000 new candidates engaged through a strategic email campaign that ensured compliance with current consent requirements
• Significant time savings in candidate screening and prioritization through weighted scoring and advanced candidate search capabilities

 

“We saw this as a chance to build something better—and we did. AMS helped us bring our vision to life. It was our first time migrating to a new ATS, and AMS’s specific knowledge of recruiting helped us build a process with the right steps in place. The iCIMS platform is powerful and has so many capabilities. We were super engaged.”

— James Reineck, Director of Onboarding, Personnel & Training, Solairus Aviation

The challenge

After years of using the Taleo ATS, Solairus was advised that Oracle was sunsetting the legacy Taleo platform within five months. Solairus had to either migrate to Oracle’s new system or pivot to an entirely new ATS. They faced several challenges:

• Compressed timeline of less than five months to evaluate, select, and implement a new ATS
• Complex data migration involving 30,000+ candidate records and interview notes, and historical offer letters that must be archived for compliance and reference
• High-volume hiring with some roles receiving up to 800 applicants
• Need for better visibility and reporting for recruiters and hiring managers
• Desire to improve candidate and internal stakeholder experience with a more intuitive, customizable platform

Solairus chose to lead a full-scale transformation by selecting iCIMS which has advance search capabilities that enable recruiters to identify candidates based on highly specific, business-critical criteria, such as the type of aircraft that pilots were certified to operate, specialized training from specific schools, and geographic proximity to airports.

 

Solution and impact

Solairus took ownership of the implementation, driving the vision and decision-making throughout.

AMS Consulting solution

AMS supported their efforts by providing technical expertise, best practices, training, and hands-on guidance. AMS worked closely with Solairus to configure the iCIMS ATS to their exact needs, providing guidance and strategic advice based upon our deep recruitment expertise. As a leading RPO provider, AMS brings extensive expertise in implementing the latest technologies to enhance recruitment processes. Our approach emphasizes the thoughtful and effective use of AI to help organizations adopt it strategically and improve efficiency, candidate experience, and decision-making.

Key enhancements included:

• Custom user group permissions for tailored access and visibility
• Weighted application questions to automate candidate ranking
• Advanced search capabilities to filter by location, certifications, and experience
• Strategic data migration of two years’ worth of high-value candidate data and interview notes
• Email engagement campaign that brought 11,000 candidates back into the pipeline

Solairus’s proactive engagement, deep involvement, and commitment to user experience were key to the project’s success.

 

The impact

Candidate quality

• Improved through structured screening and ranking logic
• Enabled recruiters to quickly identify top candidates from large applicant pools

Time from application to interview

• Reduced significantly through automation and search tools
• For example, a flight attendant with specific culinary training was identified and hired within minutes using iCIMS search and text campaign tools

Candidate experience

• Enhanced through streamlined application flows and faster response times
• 11,000 new candidates engaged via email campaign within the first year

Hiring manager satisfaction

• Increased due to customizable dashboards and improved visibility into candidate pipelines

Enhanced recruiter efficiency

• Recruiters now spend less time manually reviewing resumes and more time engaging with top candidates
• The iCIMS custom search result views allow exporting detailed candidate data (e.g., address, phone, email) in one click.

Working in Partnership

• Dedicated account support and monthly check-ins with the iCIMS team to ensure continued success